Important Update on COVID-19

Hawk Mountain Council, BSA & the National BSA Statement on Covid-19 – Reaffirmed February 2022

Dear Scouts, Leaders, and Supporters,

The safety of our Scouts, volunteers, employees, and communities continues to be our top priority.  We must continue our vigilance to assure that youth and their families are safe while they enjoy the many benefits of Scouting.

We continue to follow the guidance from expert agencies and follow the measures that have become second nature to many – hand hygiene, masks, distancing, meeting in cohorts and remaining at home if you have symptoms or feel bad.

We encourage everyone to consult with their physician and get vaccinated. It is our best hope for returning to normalcy in our Scouting family.

The critical need of today is for all to understand the rationale for our caution and actions. Because of the pandemic, fewer youth have joined our Movement. To welcome new members and their families, we must demonstrate that we are safe and are concerned with the health of all. The success of the Scouting program depends on conducting regular meetings and activities in a safe and responsible way.

All units must follow their Charter Partners guidelines as it relates to any meeting requirements inside and outside their meeting facility. As always, please be mindful of the Scout Oath and Law as we continue to navigate a safe return to the activities we enjoy.

Hawk Mountain Council encourages you to review the COVID-19 FAQ by the National BSA for additional guidance on In-Person Unit Activities and Advancement. Also, we encourage you to review the latest guidance from the Centers for Disease Control and Prevention on current practices related to Covid-19.

2022 Program Launch Resources

Thank you to those that attended this year’s event! The video is being processed and will be uploaded soon. For those that could not attend, we encourage you to watch the video below once it is posted and review the supporting documents on this page.

Watch the Video

As part of the Hawk Mountain Council Annual Program Launch, we have compiled a list of resources that can assist your unit as you plan your upcoming Scouting year. Most of these resources are located on the Scouting.org website to provide the latest information.

Please visit the tabs below that will help you have a successful and safe Scouting year.

Scouting At Home

Click to learn more about your opportunities to Scout at Home.

Cub Scout Summer Passport

The Cub Scout Summer Passport is a way to keep Cub Scouts and their families engaged throughout the summer. Within the passport, Cub Scouts and their families be given opportunities to explore four different themes. Each theme is meant to give Cub Scouts a better understanding of themselves and their local surroundings. We have worked hard to develop a program that is as engaging as it is fun!

Cub Scouts are encouraged to complete as many activities as they can to receive a FREE patch after the summer. Although we encourage Cub Scouts to do as many of the activities as they can, like the Cub Scout motto says: “Do Your Best!”

The program runs from June 1st to August 31st. Physical copies will be available at the Council office.

Click HERE to download a copy of the 2022 Cub Scout Summer Passport (link goes live June 1st).

Registration, Applications & More

Click to download the latest registration forms, Eagle Scout materials, and Unit Resources.

Journey to Excellence

Click the link below and then select your program for the 2022 Journey to Excellence Unit Score Card. Cards should be reviewed early in 2022 and submitted to the District Key 3 or Council Office in December 2022.

https://www.scouting.org/awards/journey-to-excellence/unit/

Budgeting & Planning Resouces

Below are links to budgeting and planning tools for your unit.

Pack Unit Budgeting & Planning

Troop Unit Budgeting & Planning
Troop Annual Planning Conference

Crew Unit Budgeting & Planning

Creating a Budget

Unit Money Earning Applications

ScoutBook

Click Here for ScoutBook

Here are some online help options for ScoutBook

ScoutBook help

Den Leader Experience FAQ – Video

Advancement

Click for Advancement and Awards Resources

Membership & Recruiting Resources

Scouting Wire Articles & Resources. A one stop shop for creating PROMOTIONAL Materials.

Volunteers

Marketing-Membership

Facebook – Geofencing to reach more families

Facebook – How to use Geofencing to recruit

Internet Rechartering

Our Annual Recharter Cycle opened January 1, 2022 and below we have important resources for all of our units in support of the recharter process.

New for 2022!

Brand New Recharter System.
Digital upload for youth and adult applications.
Digital upload for Criminal Background Check Authorization.
Digital upload for PA required background checks.
No physical copy of the charter to turn in.
Increase of Council Insurance Fee from $12 to $15 per adult volunteer and youth member.
Units will need to upload a Unit Recharter Pennsylvania Required Background Check Affirmation Statement.
Charter Codes are no longer needed.
Recharter must be completed by a Unit Key 3 member or a Unit Key 3 Delegate (with My.Scouting.org access).

Logging In:

With a brand new system, the log-in process has changed. Units will no longer receive an access code. Units can directly access the system through Internet Advancement. Unit Key 3 members (Committee Chair, Chartered Organization Representative, and Key Leader) will automatically have access to the recharter system. If someone outside of the Unit Key 3 will be completing the recharter process, then the unit will need to assign them as a Unit Key 3 Delegate.

Tutorials:

With a brand-new system, there have been a number of resources produced to help you navigate this process. Here are links to those resources.

Additional Training Resources:

Recharter Turn In Process:

The New Recharter Process DOES NOT require the unit to turn in a paper copy of the charter. There will not be a recharter turn-in day. We ask that all charters be complete and submitted online ON or BEFORE March 4. Volunteers and staff will review all recharter packets between March 4 – March 18. Units will receive notification within a week of being submitted as to whether their recharter has all of the necessary documents needed to post. Units needing corrections will have until March 28th to resolve any of these items.

If you have any questions about the turn-in process please contact your District Executive, Field Director, or Registrar.

Recharter Packet:

The items listed below are supplied to each unit electronically. Additional copies may be downloaded here, and they can be shared with unit personnel working on the recharter.

Unit-Recharter-Booklet-2022.pdf – Step-by-step instructions
Leader Roster with training and background check validation information
2021 Journey to Excellence Scorecard – Each unit is provided with a copy of the appropriate Journey to Excellence Scorecard. Scorecards can be uploaded with your charter or turned into either council service center.

Websites & Support:

Recharter Website – This is the link for Internet Advancement, which is where the recharter processor will log in.
Youth Protection – This website has a Q&A about Youth Protection Training and links to the online course.
My.Scouting Tools – This site allows units to view and update training records. Note: BSA My.Scouting login required; this is separate from the recharter processing system.
Instructions for downloading unit Youth Protection Training and Position-Specific Training and for updating training (only available to registered Unit Key 3 members.
Printing BSA Membership Cards instructions.
Printing Unit Charter instructions.

Scouting for Food

Thank you for an Outstanding Good Turn

This year our Scouting For Food Annual Good Turn brought in more than 102,000 lbs of food to help families in Berks & Schuylkill Counties.

We greatly appreciate all the service by our youth, volunteers, and Units who participated this year.

Did you realize that one of every three people served by food banks are children? In Berks and Schuylkill counties, over 100,000 people qualify for food assistance. The Hawk Mountain Council, through SCOUTING FOR FOOD, is proud to be a major supporter of the effort to help those in need.

Fall Product Sale – 2021

Welcome to the Hawk Mountain Council’s 2021 Product Sale!

This year we will sell tasty popcorn from Pecatonica River Popcorn and delicious nuts from Whitley’s Peanut Factory. We are glad to support the fundraising efforts of our units and here are some of the benefits of the Product Sale:

No upfront costs: Units keep their commissions. Payment is due to Council by November 30, 2021.
Turnkey program: Training, order forms, marketing materials, online ordering, Scout prize program, and other resources are provided free of charge.
Proven product quality: Pecatonica River and Whitley’s provide superior, high-quality products. Always remember, however, we are really selling Scouting adventures – popcorn and nuts are the thank you gift.
Teaches life lessons: Earning your own way, salesmanship, confidence, financial responsibility, and leadership are a few of the lessons that our Scouts learn by participating in the Product Sale. This fundraiser also provides opportunities for Scouts to earn advancements and merit badges.
Support: The Council Product Sale team, made up of volunteers and staff, are ready to assist your unit with a successful fundraiser.
Over 70% goes to local Scouting: Not only does your unit raise the money it needs to fuel its program, but a portion of the proceeds benefit the Council. The Council portion helps us serve volunteer leaders and Scouts by providing better programs, training, and camping facilities.

Key Dates:

August 3 – Show & Sell Orders Due to Council
August 11-12 – Marketing Materials Distribution at Council Office
August 25 – Show & Sell Order Distribution
October 13 – 14 – Show & Sell Returns @Council Service Center
October 19 – Take Order, Prizes, Special Incentives, & 1st Payment Due
November 11 – Take Order Distribution – Reading
November 12 – Take Order Distribution – Pottsville
November 30 – Final Payments Due

Click to View 2021 Product Sale Dates

How to Place Your Order: (Show & Sell Orders Due – August 3rd)

Place your Show & Sell order for Popcorn and Nuts by clicking the link below:

Click Here to Place Popcorn & Nut Order

Product Sale Resources:

If you have questions about the sale please contact your District Executive or District Kernel. We are happy to help as we all Go Nuts for Scouting!

Scout Wire

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Cub Scout Recruiting Resource Sessions

CALLING ALL CUB SCOUT LEADERS!

Membership season is almost here and we want to ensure you have the resources needed! We will be offering 4 online Zoom Recruiting Sessions and we ask that at least two leaders from each Pack attend ONE of these sessions.

Topics Include:

Online Promotions, Sign Up Night Mechanics, Online Registration, Be A Scout.org, QR Codes, Peer to Peer Recruiting Patches, Setting Adult Volunteer and Youth Recruitment Goals, BSA Brand Center, FREE Summer Cub Scout Activities, NEW BSA Fees

Session Dates & Times:

Monday, July 13, 6:30PM
Tuesday, July 14, 6:30PM
Wednesday, July 22, 6:30PM
Thursday, July 23, 6:30PM

How do we sign-up?

Contact your District Executive via email or by calling 610.926.3406

Who can/should attend?

Every Cub Scout pack is asked to have two leaders attend. We encourage the leader that handles membership or sign-up event to attend one of these training events!

Cancellation & Refund Policy

Hawk Mountain Council, BSA – Effective 3/8/2021

Unless otherwise stated in writing in a flyer, brochure, or other promotional materials for a specific event, activity, camp program or product the below-stated refund policies shall be in effect:

You can download a copy of the policy – HMC Cancellation & Refund Policy 3/1/2021

Event or Activity Fees — Indoor
(University of Scouting, STEM/merit badge college, banquets, indoor training, etc.)

Prepaid event or activity fees for an indoor event/activity are refundable in full if the request is received in writing at the Scout Service Center more than 30 days prior to the start of the event/activity. Event or Activity fees for an indoor event are also fully refundable if the Council cancels the event/activity.

Refund requests received at the Scout Service Center 30 days or less before the start of the event or activity and more than 72 hours before the participant’s scheduled arrival will be refunded 50% of the paid fee. No fees will be refunded less than 72 hours before the start of any event or activity. All Event or Activity fees collected on-site are non-refundable

If an event or activity is restricted to a limited number of participants, and the event/activity is sold out and there is a waiting list of approved applicants, then the prepaid event or activity fee will be refunded, or transferable to another qualified, Council approved participant.

All Refunds will be made in the form of a check within 30 days of the cancellation of the indoor event/activity.

[Read more…]

Tentaroo Login

The Hawk Mountain Council is now using Tentaroo as our event and camping registration system.

Click on the link below to access Tentaroo or use the link in a specific event to register.

For Unit Registration you will need your Tentaroo login information sent to the Unit Leader and Committee Chair via email. If you are registering as an individual for an event you will need to create an account.

Tentaroo Login – To Be Disabled August 1 2021

For Tentaroo Help Click Here or fill out the form below.

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Tentaroo Help

Welcome to Tentaroo Help!

Tentaroo is a system designed for Scouting Councils to manage events such as Boy Scout and Cub Scout Resident Camps, Day Camps, District and Council activities, and more. The Hawk Mountain Council has designed Tentaroo Help as a way to answer your questions about using Tentaroo to help schedule and plan your unit’s camping, activities, and events in the Hawk Mountain Council.

User Video Guide – Tentaroo Website

Tentaroo has a full video on getting started in Tentaroo and you can access the page here or visit their youtube page. A few quick timestamps are listed below for your use.

Getting Started in Tentaroo

Watch the Getting Started video for guidance on setting up an account, logging in, and navigating the Tentaroo system.

Helpful Time Stamps:
Create a New Account (0:18)
Login to an Account or Retrieve Password (1:01)
Event Registration (1:58)
Facility Reservation (2:28)
Cart (3:03)
Account Settings (3:26)

Event Registration Guide

Watch the Event Registration Guide video for a virtual tour of a registration, including all possible registration steps.

Helpful Time Stamps:
New Registration (At 0:22)
Reserve camp spots, group classes, order products, notify council of campsite preferences.
Register Individuals: (At 3:38)
Add participant, choose individual class schedule.
Modify Existing Registration: (At 5:57)
Make changes to existing event registrations including camping spots, group options, registered individuals and products ordered.
Reports: (At 7:33)
Invoices, participant rosters, class schedules, requirements completed and blue cards.

Facilities Reservation Guide

Explore the Tentaroo Facilities Reservation system, learning how to check availability, set up a trip, reserve facilities, and download your itinerary.

Helpful Time Stamps:
Check Availability (1:40)
Start a New Trip (2:29)
Add a Reservation (2:45)
Make a Payment/Place Order (3:50)
Manage a Trip and Reservations (4:24)
Access Past Trips (4:53)
Download Itinerary (6:40)

For more assistance with Tentaroo, please fill out the form below.